FEDERATION OF FRIENDS OF THE D.C. PUBLIC LIBRARY SYSTEM
ARTICLE I. NAME AND ORIGIN
The name is Federation of Friends of the District of Columbia Public Library System (â€œFederationâ€). The Federation was founded in 1990 and incorporated on February 7, 1991. These Bylaws were revised and adopted on September 9, 1998.
ARTICLE II. PURPOSE
The purpose of this organization shall be to: serve as advocate for District of Columbia Library services, programs, facilities, and needs; stimulate the use of the Libraryâ€™s resources and services; encourage gifts, endowments, and bequests to the Library; support and cooperate with the Library in maintaining and developing the best possible services to the community; and communicate community views and recommendations to the D.C. Public Library System, Friends Groups, and the Governments of the District of Columbia and the United States.
ARTICLE III. MEMBERSHIP
Membership in this organization shall be open to all individuals, organizations, businesses, and corporations in sympathy with the Federationâ€™s purposes.
Membership shall consist of two categories:
(a)District of Columbia Public Library Friends Groups recognized by the Federation and
(b)Contributing individuals, organizations, businesses and corporations.
Each category (a) paid member shall be entitled to one vote. Category (b) paid members shall be non-voting members at large.
ARTICLE IV. OFFICERS
The officers of the Federation shall be the President, Vice President, Treasurer, and Secretary. They shall simultaneously be directors of the corporation.
Candidates for office shall be current members in good standing of a Friends Group or the Federation and be nominated by the Nominating Committee. The nominations will be provided to the membership in writing with the consent of the nominee two weeks before the biennial membership meeting. Additional nominations may be made from the floor.
Officers shall be elected by majority vote of those present and eligible to vote at the biennial membership meeting. An officer serves for two years, or until a successor is elected, and may be reelected. Offices that become vacant shall be filled by a majority vote of the Governing Board until the time of the next election.
ARTICLE V. EXECUTIVE COMMITTEE
The Executive Committee shall be composed of the officers and the standing committee chairmen listed in Article VII. It will be responsible for the operation of the Federation between regular membership and Governing Board meetings. Decisions shall be taken with the concurrence of three officers.
ARTICLE VI. GOVERNING BOARD
The Governing Board shall consist of the officers and representatives of Friends Groups as defined in Article III, Section 2(a) and the Director of the Library (or designee) as an ex-officio non-voting member. It shall meet when convened by the President or the Executive Committee, or upon the request of four Friends Groups in good standing.
The Governing Board shall provide guidance and oversight to the organization and its activities. Its decisions will be made by majority vote of those present providing it considers of fifty percent (50%) of the membership of the Board. The decisions will be binding on the Executive Committee.
ARTICLE VII. COMMITTEES
The Standing Committees shall be Membership, Finance/Budget, Programs/Public Relations, and Technology.
A Nominating Committee shall be named to identify and propose candidates for election to offices.
Any member of the Federation or a Friends Group shall be eligible to serve on committees.
ARTICLE VIII. DUTIES OF OFFICERS
The President shall manage the day-to-day affairs of the organization in consultation with the Executive Committee, preside over and conduct meetings, appoint committees with the concurrence of the Executive Committee, be an ex-officio member of all committees except the Nominating Committee, and serve as the official representative of the Federation.
The Vice President shall perform such duties as the President and the Executive Committee may agree upon. The Vice President shall serve in the Presidentâ€™s stead when that officer is absent.
The Secretary shall maintain the membership list, record attendance at meetings, prepare correspondence and minutes of meetings, and keep records.
The Treasurer shall receive and record annual dues and gifts or proceeds from gifts, maintain financial records, make payments as authorized by the President, Executive Committee or the Governing Board, and prepare monthly reports and a fill financial report annually.
ARTICLE IX. MEETINGS
There shall be an annual membership meeting in October of each year on a date determined by the Executive Committee. The membership shall be notified in writing two weeks in advance of the meeting.
The Executive Committee shall meet regularly, preferable monthly, when called by the President or three officers.
The Government Board shall meet monthly or when convened by the President, Executive Committee or at the request for four Friends Groups.
ARTICLE X. DUES
Dues shall be payable annually and must be paid by August 31 before the Annual membership meeting in order to be eligible to vote in the meeting. The categories and amounts of dues shall be determined by the Executive Committee and set forth in the Standing Rules.
ARTICLE XI. FISCAL YEAR
The fiscal year shall run from October 1 to September 30.
ARTICLE XII. AMENDMENTS
These Bylaws may be amended at a Governing Board Meeting by a vote of two thirds of the voting membership present, providing that number equals fifty-one percent (51%) of the voting membership. Notice of the proposed action and the text of the proposed amendment shall be sent to all eligible members two weeks before the meeting.
ARTICLE XIII. PARLIMENTARY PROCEDURES
Robertâ€™s Rules of Order, Revised shall govern the meetings of the Federation except as to masters specifically regulated by these Bylaws.
ARTICLE XIV. LEGAL STATUS
No part of the funds of the Federation shall inure to the benefit of or be distributed to its members, directors, officers, other private persons except that the Federation shall be authorized and empowered to pay reasonable sums for services rendered to it and to make payments and distributions in furtherance of Article II of these Bylaws. No substantial parts of the activities of the Federation shall be the carrying on of propaganda or otherwise attempting to influence legislation. The corporation shall not participate in, or intervene in campaigns (including the publication or distribution of statements) for public office. Notwithstanding any other provisions of the Bylaws, the Federation shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal income taxunder Section 501( c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Revenue Law).
Upon dissolution of the Federation, the Executive Committee, after paying or making provision for the payment of all the liabilities of the Federation, shall transfer all assets of the corporation to District of Columbia Federation of Friends Group or Groups or the District of Columbia Public Library System.